A completed “Vacation Rental Agreement” is required within 24-hours to hold your reservation. The Rental Deposit is due upon receipt. Review and acceptance of the Co-Hosts Terms & Conditions which is made part of this rental agreement is required before a confirmation will be issued.
RATES:
Rates are quoted on a per night, per week or per month basis as noted. Unless specified, check-in time is after 4:00 p.m., and checkout by 11:00 a.m. on the day of departure. Most rates quoted are for a specified number of people (4 for 2-bedroom, 6 for 3-bedroom), additional guests are subject to a per person, per day charge. Charges vary and are subject to change without notice. All properties represented by Co-Hosts come fully equipped with television(s), linens, dishes and utensils and an initial supply of soap and paper goods. Other amenities vary per property.
CANCELLATION AND REFUNDS:
Cancellation of booking at any time after Confirmation has been issued may result in forfeiture of deposit(s).
For stays less than 30 days: Free cancellation for 24 hours upon booking confirmation date, as long as the guest cancels at least 14 days before check-in (time shown in the confirmation email)
For a 50% refund of the nightly rate, the guest must cancel 14 full days before the listing's local check in time (shown in the confirmation email), otherwise no refund. If only 50% of the reservation has been paid, no refund will be issued and the remaining 50% will simply not be charged. THIS APPLIES TO STAYS LESS THAN 30 DAYS IN LENGTH.
Reservations that are booked for 30 DAYS OR LONGER require a 60 day cancellation notice with a 50% non refundable deposit. Guests are required to give written notice via email requesting cancellation. Cancellation within the 60 day period prior to check-in may result in forfeiture of the entire rental amount. Refund of monies paid for rental and services will be made under the following circumstances: (1) If, on the day that the rental is scheduled to begin, the property is unfit for habitation and no equivalent substitute can be obtained, or the property is not reachable by the usual means of transportation, or access to the property by visitors has been prohibited by authorities. To protect against cancellations caused by certain unforeseen events, such as illness, death, natural disasters, etc., we recommend that guests purchase trip cancellation and Interruption Protection insurance to assure refund of deposits paid and reimbursement of other vacation payments. Such insurance is available through travel agents, auto clubs such as AAA, or online at http://www.rentalguardian.com/ or http://www.csatravelprotection.com/
An additional $65.00 cancellation fee will apply for administration and processing and will be deducted from the initial deposit on all cancellations.
ADDITIONAL RULES OF BOOKING: AUTO BOOKINGS OF MORE THAN 31 DAYS IS NOT PERMITTED WITHOUT EXPRESSED WRITTEN PERMISSION OF CO-HOSTS VACATION RENTALS SPECIALISTS. PLEASE CONTACT US BY SENDING AN EMAIL PRIOR TO BOOKING SO THAT WE MAY DISCUSS A LONGER TERM STAY. APPROVAL MUST BE OBTAINED PRIOR TO BOOKING MORE THAN 30 DAYS.
ADDITIONAL CHARGES (NOT included in rate):
Rates do NOT include daily cleaning service (unless noted), gratuities, car rental, food, liquor, personal items, excessive cleaning upon departure (i.e. upholstery or rug shampooing, etc.).
RESERVATIONS AND PAYMENTS:
Payment of the applicable 50% Rental Deposit amount together with a completed Guest Reservation Application must be received and approved by Co-Hosts before a confirmation will be issued. No grace period will apply. Final payment, consisting of the remaining balance, must be received by Co-Hosts at least thirty (30) days prior to guest arrival (or immediately if booked less than thirty (30) days in advance of guest arrival). Failure to make final payments on a timely basis will make reservation subject to automatic cancellation.
CONDITION OF RENTAL:
The property shall be in the same condition upon departure as at check-in. Normal wear and tear excepted. Co-Hosts or its agents may enter the property at reasonable times to make repairs or provide cleaning service. Guest may cook in areas specifically designated for cooking. Guest must immediately notify Co-Hosts or agent of fire or other damage to property. Guest shall be liable for all acts of the family, invitees, employees, or other persons invited onto the property. Guest may not sublet or assign this rental agreement. Guest shall be responsible to return all keys and gate or garage door openers upon departure and will be liable for replacement costs if lost. Guest shall abide by the House Rules of the Owner, Property Manager, Condominium Association and/or the Booking Agent as provided to Guest. Guests shall not bring any pets onto the property unless specifically allowed. Guest will not smoke indoors or on the patios. No parties or events shall be allowed. Additional charges may apply. No catering or outside music permitted without prior consent, additional charges may apply.
SECURITY DEPOSIT:
Guests credit card will be held on file and will be used to protect against any damages to and/or loss of items from the Property and to assure payment of items charged to the Guest Account. The Guest credit card on file will only be charged if damages are discovered. We must give you a written statement at that time explaining any deductions. Deductions can be made for the following reasons: to repair or replace anything that is damaged or missing; to pay any and all amounts due; to replace all keys; additional cleaning expense or to clean excessive dirt (i.e. stained carpets, furniture, walls, appliances, etc.) and put the unit, and the things in it, in the condition when you moved in.
LIMITATION OF LIABILITY:
Under no circumstances shall Co-Hosts be responsible for any loss, expense, damages, claims or injury direct, indirect, consequential or otherwise whatsoever, howsoever caused or incurred whether arising in contract or otherwise in law or equity as a result of rendering of the services or accommodations as described or substituted and including, without restricting the generality of the foregoing as a result of any delay(s), substitution(s), rescheduling(s) or change(s) in the provision of services or land accommodations by Co-Hosts or by reason of military actions, revolution or acts of God, government agencies, or unforeseen circumstances or events, by any agents, owners, employees, subcontractors, servants or services as substituted; Co-Hosts, at all times will act in good faith and use its best efforts to substitute with accommodations or services of a type as comparable as possible to those contracted. Co-Hosts will not be liable under any circumstances, including substitutions, to refund any unused portion of booked accommodations or services. Some activities in which guests engage are especially dangerous and include scuba diving, whale watching, deep-sea fishing, boating, golfing, swimming, surfing, hiking, biking and mountain climbing. This list is not all-inclusive, but indicates some of the hazards of vacationing. Each guest agrees that he/she is voluntarily participating in any and all activities, risks, and use of the accommodations, and hereby assumes all risk of injury, illness, damage or loss to person and property that might result, including, without limitation, any loss or theft of personal property. By booking this property, you acknowledge that in all events and circumstances, Co-Hosts, its officers and employees shall not be liable. Co-Hosts reserves the right to cancel or rescind any rental agreement if it is found that the Guests are conducting unlawful activities, not abiding by the House Rules, disturbing others by playing loud music, percussion, audio or instruments, or cause any loud or offensive noises, have made any misrepresentations about the nature or size of the group or use of the group or the use of the property or any other misrepresentations or any other way in breach of the rental agreement.
NOTICE OF ABSENCE:
You must tell us in advance if you will be absent from the property for 3 days or more. If you do not give us this notice, you will have to pay for any damage that may result from your absence.
HOLDOVER, ABANDONED POSSESSIONS AND SERVICE OF NOTICES:
If you stay in the unit, without written permission, after the Rental Agreement has ended, you will be a holdover tenant and may be liable for twice rent under the Rental Agreement on a prorated daily basis for each day you are a holdover tenant. If you leave any personal property, which we determine to be of value, we must contact you by mailing a notice. After 20 days, if you do not respond, we may advertise the items for sale or donate them to a charitable organization. If we have to give any notice to you, we can serve it to any occupant. By serving one of you, we have given notice to all of you. If we cannot deliver a notice to you, we may post the notice in a conspicuous place in or on the unit.
INSURANCE:
You understand that our insurance does not cover your belongings or damage that you cause. You agree that we are not responsible for any loss or damage during the term of the rental agreement. You agree to carry insurance covering all of your personal property located in the unit or bear full responsibility for its damage including damage from fire, water, theft, or any cause.
CATASTROPHIC EVENTS & EMERGENCY EVACUATIONS:
If a catastrophe (earthquake, flood, pandemic etc.) or any situation simply beyond our control impairs the vacation rental, Co-Hosts is not responsible for finding alternate lodging for the renter or for the renter's financial losses related to transportation or alternate lodging. There will be NO REFUNDS OR CREDITS FOR CATASTROPHIC EVENTS OR EMERGENCY EVACUATIONS. We suggest you consider Travel Protection Insurance to secure your vacation investment and eliminate your financial risk.
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